The writers at the group blog Magical Words have developed an interesting little piece of software called Character Keeper, an AIR-based program intended to keep track of character profiles and other snippets of information related to your book. Becuase it’s AIR, Adobe’s stand-alone Flash platform, it will run on any computer that can run current versions of Flash (though you’ll need to install the AIR runtime if it’s not alreadyon your system).

The program is quite simple — each note has a descriptive headline, a category (intended to keep separate your notes for different projects), and a large text space for free-form text writing. On the right-hand side, notes (they call them “clips”) are organized by category, allowing you to skim through all the notes related to a particular project. The program features one-click copying of theentire note so you can easily copy-and-paste your notes into whatever document you’re working on.

Character Keeper is a simple little application that doesn’t do much, but it may well fit into your writing workflow. It’s free at the moment; the site seems to implythat they’ll be charging for it in thefuture, but unless they add significant new features Ican’t imagine it being worth paying for. As a free app, though, it’s certainly worth a try.

Character Keeper (free)

I’m going to write this post in 20 minutes.

Being able to write fast is a crucial skill for writers of every stripe, especially freelancers who work to order, often under tight deadlines, as well as journalists trying to get a scoop. Bloggers, too, can benefit from writing fast, so they can move on to the writing that pays the bills, advances their careers, or satisfies their muse.

The key to writing fast is turning off your internal editor, that little voice in your head that tells you when a sentence or choice of words sucks. You have to fight that painful urge to go back and correct what you’ve just written, to fix the typos, or to pick just the right word, every single time. 

This boils down to a matter of trust — trust in yourself. You have to know that when you’re done madly drafting your piece, you’ll go back and fix things up. The important part is getting something to work with on the screen or on paper. Your writerly instinct is as much an editorial instinct as anything else — by separating the act of getting thoughts out of your head and shaping them into a finished, publishable piece, you can save a lot of time as your brain stays “locked in” on one task or the other, instead of split between both.

Here are my tips for writing quickly:

1. Have a plan.

An outline is a good start, but for shorter pieces (and even longer pieces if you just aren’t the kind of writer who outlines) just having a good idea of what you want to say before you start writing is going to shave plenty of time off your writing. A good capture strategy is key, too — get ideas down as they occur to you, flesh them out whenever you have a minute or two, and be ready to go when you sit down to write.

2. Have a formula.

I write a ton of blog posts, between Lifehack and The Writer’s Technology Companion and a bunch of other sites I contribute to as a guest. I also write a lot of articles for mainstream and trade outlets. For each of them, I’ve developed a kind of formula — not a fixed, immutable template, but a general set of rules I follow. Like the numbered, sub-headed list (this article, for example) — having this pattern in my head means I don’t have to think about how to move from one point to the next when I’m actually writing.

3. Don’t stop for ignorance.

Write what you know. And BS what you don’t know — at least in your draft. I do this all the time when I’m writing up pieces based on interviews with sources — instead of scrubbing back and forth through my recording of the interview, referring back to my notes, or (god forbid) writing a transcript, I just make up quotes that seem kind of like what they said, and that fit the point I’m making. Then I go back and replace my made-up quotes with actual quotes from my intereview. 

If you don’t know a fact or date or name, just insert XXX or [EXPERT’S NAME] or [SECTION ON FISHING] wherever you’re stuck or need further research, and come back to it later. I like to highlight those sections in yellow to make them easier to find.

 4. Kill distractions. 

This is self-explanatory — if you’re going to write fast, you can’t stop to do anything else. Find a quiet place, put on your most glowering face (to scare off those who would dare interrupt you), and get to work,  Put on a little music if it drowns out other noises or helps you stay focused, but otherwise make sure there’s nothing going on that might catch your attention. You need it all for your writing.

5. Set a timer. 

I have a timer running on my PC right now, set to 20 minutes. That keeps me on my toes — writing this is a race with the timer. It also keeps me motivated — I know the timer will go off if I stop, so I need to just keep going. A lot of writers claim to write best when they’re up against a deadline — setting a timer creates your own deadline, not a day or two from now but in 20 minutes or so. GO GO GO!

6. Use tools you know.

While I’m the last person in the world who would suggest you never look at new tools, when time is of the essence, use the tools you know well and are comfortable using. Don’t waste time trying to figure out how to make italics or boldface text, or how to double-indent or single-space a quotation, when you’re trying to write fast. Just fire up your Trusty Old Friend (for me, it’s the simplicity of Google Docs) and write. Save the experimentation for when you have a little leisure time to work

Well, there you go — I’ve got over 5 minutes left on the stopwatch (as of the beginning of this sentence) and what I think is a pretty nice article. I’ll go back, fix up the formatting, correct any typos or poor grammar, make sure I expressed myself clearly, and cut and paste this into my site. The end. 

(Word count: 883; Total time: 16:05 mins)